Job Description

Job Title: Assistant Chief of Staff / Executive Assistant

Location: In-Person/Remote

Company: Made It Podcast , Operator Equity , and Associated Brands

Job Description:

We are seeking a dynamic and proactive Assistant Chief of Staff / Executive Assistant to join our team. This role is essential to the smooth operation of the Made It Podcast, Operator Equity, and our associated brands. The ideal candidate will have a passion for business, be tech-savvy, and eager to learn and grow in their career.

Key Responsibilities:

• Executive Calendar Management: Efficiently manage the calendars for our executives, ensuring all appointments, meetings, and events are well-coordinated and timely.
• Professional Correspondence: Handle professional communications with a high level of professionalism and accuracy.
• Guest Scheduling: Schedule and coordinate guests for the Made It Podcast, ensuring seamless communication and logistics.
• Social Media Management: Assist in managing our social media presence, creating engaging content, and interacting with our audience.
• Travel Coordination: Organize and manage travel arrangements for executives and team members.
• Event Coordination: Assist in planning and executing events, both virtual and in-person.
• Tech Forward: Utilize modern tools and technology to improve efficiency and productivity.
• Proactive Planning: Anticipate upcoming needs and challenges, taking proactive steps to address them.
• Research Projects: Conduct research on various topics as needed, providing detailed and accurate information.

Qualifications:

• Experience: Proven experience in managing executive calendars and professional correspondence.
• Skills: Excellent organizational, communication, and multitasking skills.
• Proactivity: Ability to anticipate needs and take initiative.
• Tech-Savvy: Comfortable with modern technology and software tools.
• Passion for Business: Enthusiastic about all aspects of business and eager to learn.
• Language: C2 level English proficiency.
• Research: Comfortable with conducting thorough research projects.
• Education: MBA preferred but not required. If you feel you are the right fit, do not let this dissuade you.
• Experience in Mergers and Acquisitions (M&A): Strong financial understanding and analytical skills.

• Experience at a Big 4 Consulting Firm: Background in strategic analysis, project management, and working in high-pressure environments.
• Executive Management Skills: Experience managing complex calendars, coordinating travel, organizing meetings, and preparing reports.
• Excellent Communication Skills: Ability to communicate effectively with executives and clients.
• Adaptability and Proactivity: Ability to anticipate needs and adapt to a dynamic work environment.

Working Hours: 40 hours per week.

Application Process:

If you are looking for a challenging and rewarding role where you can grow and develop your skills, we would love to hear from you. Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this position.

Join us and be a part of a team that is shaping the future of business media and entrepreneurship!

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